Position: Accounting Specialist & Virtual Assistant

Job Summary:

Join our dynamic team as an Accounting Specialist & Virtual Assistant! This multifaceted remote position primarily focuses on managing our financial processes, including accounts receivable, invoicing, and general bookkeeping, alongside providing comprehensive virtual administrative support. The role demands a high level of precision, responsibility, and flexibility, catering to a range of administrative, technical, and creative tasks to support our clients. This position offers an excellent opportunity to develop and apply your financial and administrative skills in a supportive, remote work environment.

Key Responsibilities:

Accounting & Bookkeeping

  • Create and send invoices to customers
  • Accounts Receivable collections via email and phone
  • Create financial transactions by posting information to Quickbooks from different source documents such as invoices to customers, cash receipts and supplier’s invoices.
  • Conduct monthly reconciliation for bank and credit card accounts
  • Perform any other accounting and bookkeeping tasks as needed to ensure the financial health and accuracy of the organization's financial records.

Virtual Assistance

  • Efficiently organize emails, schedule appointments, and manage calendars across different time zones.
  • Use tools like Excel to organize data, create charts, and generate visual reports. Perform accurate data entry tasks maintaining confidentiality and integrity.
  • Prepare and format documents and develop engaging presentations to meet various business needs.
  • Assist with project management, track progress, and communicate updates to stakeholders.
  • Provide clerical and administrative support to management as requested.
  • Perform other duties as necessary.

Desired Skills and Qualifications:

  • Experience: 1-3 years in Accounts Receivable and bookkeeping. Previous experience in a virtual assistant or administrative role is preferred.
  • Excel proficiency - Intermediate level.
  • Technical Skills: Proficiency in QuickBooks and Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, and Zoom.
  • Communication: Excellent command of English, both written and verbal, adapted to diverse business needs.
  • Organization: Able to manage multiple tasks and deadlines efficiently.
  • Problem-solving: Independent problem solver with innovative solutions.
  • Adaptability: Flexible to work across different time zones as required by US-based clients.
  • Professionalism: Strong work ethic, detail-oriented, and capable of working independently.

Job details:

  • Employment Type: Contract
  • Duration: 1 year, with the possibility of extension
  • Compensation: Given the full-time support required, the projected monthly income ranges from ₹25,000 to ₹35,000.
  • Work Schedule: Monday to Friday, adhering to a night shift to align with US Time Zones (8 AM – 5 PM PST / 8:30 PM – 5:30 AM IST). Additionally, schedule may be changed contingent upon the role requirement.
  • Location: Remote (Work from Home)
  • Internet Requirements: A minimum internet speed of 50 Mbps is required, with a LAN connection recommended for optimal performance.

Join Us:

Become a part of our dynamic team and contribute to our mission of finding the best talent to drive our organization forward. If you are passionate about recruitment and want to make a significant impact in a growing company, we would love to hear from you.