Our client, a Southern Westchester County-based Company, is seeking a detail-oriented Purchasing Coordinator to manage the procurement of equipment and materials for their contracts. This full-time, on-site role involves creating and managing purchase orders, tracking shipments, and ensuring accurate billing across project phases.

Key Responsibilities

• Review contracts and break them into purchasing phases to track costs.
• Create and issue purchase orders as project phases progress and deposits are received.
• Monitor vendor orders, ensuring confirmations match in quantity, price, and shipping details.
• Notify project teams of any vendor backorders or delays.
• Reconcile vendor invoices with purchase orders to confirm pricing, quantities, and delivery accuracy.
• Collaborate with Accounts Payable to approve invoices for entry into QuickBooks.
• Maintain vendor relationships and secure available promotional discounts.
• Track materials ordered through change orders, ensuring proper billing to clients.
• Conduct quarterly inventory checks with the warehouse team, issuing purchase orders for restocking.
• Manage live inventory, ensuring stocked materials are used before reordering.
• Coordinate trade-backs of excess inventory and perform year-end inventory closeouts.

Requirements

• Strong organizational skills and attention to detail.
• Familiarity with purchasing, inventory management, and vendor relations.
• Experience with accounting software (e.g., QuickBooks) for tracking orders and invoices.

Compensation

Salary is based on experience, industry knowledge, and leadership abilities.